Scale Up Program

Navigating a high-stakes scale up is easier with a partner who has scaled before. Our program turns chaos into structured growth.

The Challenge

Product-market fit is proven. Customers are paying. But the model that got you here is breaking at the seams. You need operational infrastructure – hiring, financial discipline, performance systems, culture. The founder-does-everything model is making you the bottleneck. Doing it yourself pulls your focus from product and growth, yet a full-time COO feels premature and expensive.

Waya brings human-centered business operations, enabled by AI, to founders navigating high-stakes transitions like scaling – so they can build a business aligned with their purpose and bring their vision to the world.

Program Overview

Hoshin workshop

An intensive Hoshin workshop – a Lean Methodology – that aligns your entire team around a few goals that actually matter, and connects every team’s daily work back to them

Pre-workshop:Deep-dive into your business, market, competition, risks & opportunities
Mission & values:Validate and sharpen the foundation your culture will scale on
Annual & quarterly planning:Set up performance infrastructure, leading & lagging KPIs
Constraint theory analysis: Identify bottlenecks at each level of scale and define gaps-to-goals
Foundations of authentic culture: That scales

3-6 month guided implementation

We embed alongside your team to install the operational systems that power your scale-up

Financial discipline:Cashflow monitoring, unit economics, fundraising readiness
Hiring & people:Recruiting, onboarding, career pathing, performance management
Problem-solving:Root-cause analysis, gap-to-goals tracking, daily action items
Communication standards:Daily management, weekly reviews, org-wide cadence
Investor relations:Board prep, ongoing updates, funnel building and nurturing

Organizations with great products fail if their operations are fragmented

You can’t control the market or the competition, but many founders fail by ignoring their organization. Waya provides the toolkit every founder needs to build a scalable, healthy and happy company.

Ongoing: AI-Powered Operations That Run Without Us

Human + AI Operating System

The Wayfinder Triangle

Our service is built on three pillars. Together, they form the foundation for navigating any transition.

Frequently Asked Questions

Everything you need to know about working with Waya

What stage should I be at to book a fundraising consultation?

If you’re planning to raise in the next 1–6 months — or if you just closed a round and want to maintain your data room so the next raise isn’t another scramble — this session is for you. We calibrate the checklist to your stage, from Seed through Series B+.

What is Data Room Preparation?

It’s a one-hour working session where we review your data room against what investors expect at your current stage – across storytelling, financial documentation, data room structure, legal foundation, and cap table. After the call, we fill in the gaps and deliver the final data room for your raise.

What is Financial Model Preparation?

We take whatever you currently have and build a curated financial model that matches your stage and company. Investor ready and tied to your operations.

What if I don't have a data room yet?

That’s exactly when you should get the Data Room Preparation Session. Starting to prepare your data room 3 months before a raise is dramatically better than scrambling from scratch when an investor sends a DD request list while you’re still pitching.

Do we have to be a US based company to work with you?

No, our system works for companies in any region.

Does my company have to be a tech startup?

Waya works with technology companies as well as physical-world companies. You can be the founder of a tech startup, a non-profit organization or a physical-world business. We are particularly effective for organizations that have high level of complexity, like supply chain, healthcare and logistics.